Management

The main management bodies are Project coordinator PC Advisory board AB Project management team PMT Work package leaders WPL Location leaders LL and Local project team LPT An identical management structure for both the events 2014 and 2015 is plannedCoordinator Faculty of Technical Sciences FTN University of Novi Sad The Faculty has a proven capacity and experience in attracting administrating and implementing the EU FP7 funding organizing awareness campaigns and large scale events The Faculty was the first institution in Serbia which was awarded the Researchers Night project back in 2010 Person in charge will be assistant professor Zeljko Tekic PhD He successfully coordinated Researchers Night projects in 2010 2011 2012 and 2013 Duties overall administrative financial legal and accounting management interfacing with the relevant EU services negotiation reporting overall projects operational management human resources communication scheduling planning logistics participation in Advisory Board meetings Network management Networking with other Researchers Night in the surroundings Communication through Skype conference calls emails phone calls and meetings upon request Consulting for developing new individual and joint strategies for each individual project within the network based on the WP3 resultsAdvisory board Members of the AB will be Rector of the University of Novi Sad Dean of the Faculty of Technical Sciences FTN and Dean of the Faculty of Sciences UNSPMF and the director of Centre for Science and Art Promotion Belgrade Role to advise monitor and ensure involvement of all stakeholders in the project activities Two phoneSkype conference meetings and one regular meetingWPLs are in charge of the daily management at WP level They have to optimise resources make decisions and monitor results at WP level LLs are in charge of daily management of activities and decisionmaking at city location level within overall plan and allocated resources One city one LL PMT is composed of 9 people PC 5 LLs and 3 WPLs The leadership of WPs and locations is entrusted to experienced team members with proven organisational and specialist skills Each consortium member will be represented in PMT LPT is composed of 4 to 10 persons depending on the complexity of location The main task of LPT is to provide easy adaptation of programsactions planned at every location balancing and optimizing resources available for the city coordination with WPLs and delegation of concrete tasks at location level risk management To each location a certain margin of autonomy will be granted For some complex tasks tasks leaders at every location with a certain level of autonomy in decision making could be appointedConsortium agreement between official project partners will be signed from the very start of the project to clearly define tasks and responsibilities of project partnersIn addition the consortium will take benefit from advantage of involving associated partners in different roles Two important associate partners at the moment areFRIEND2U Student organization EESTEC LC Novi Sad Electrical Engineering Students European association Local committee Novi Sad help in accessing the relevant target groups like youth and pupils and provide volunteers for all of the project actions Radio Television of Vojvodina Public media service which covers Vojvodina region It is going to be the most relevant promotional partner in popularizing the event and the whole idea of RN 201415The number of associate partners is expected to grow over the time Therefore simple agreement will be developed and signed with each new associate partner defining tasks and responsibilitiesPMT will be in charge of two important tasksT1 Operational management It requires monitoring of project activities project evolution